Start with usable capacity
An empty bed is not always ready for an arrival. A bed may need cleaning, be reserved, or be unavailable. ShelterCurrent distinguishes available, occupied, reserved, cleaning, and unavailable beds so staff can check the status before making a placement.
Keep room and bed information current as the shift changes. A shared board is useful when staff update it as work happens; it cannot confirm physical readiness on its own.
Move from availability to placement
- Review the board. Check the room, bed status, and relevant placement details.
- Confirm the person’s arrival. Use the intake workflow and your facility’s admission process.
- Assign the bed. ShelterCurrent includes checks that help prevent conflicting assignments.
- Keep the next shift informed. Update the bed status and carry unfinished work into handoff.
A reservation and an occupied bed describe different situations. Review expected arrivals alongside people already staying at the shelter.
Read the board before offering a bed
In the sample screen, Harbor Room has three occupied beds and one marked cleaning. The fourth bed is empty, but staff still need to check its readiness before offering it. The board also separates available beds from reservations and beds unavailable for use.
In the demo, filter by room or status and review a bed’s details. Then follow the intake and placement workflow. Ask a frontline staff member whether they can find the next usable bed without consulting a second list.
What the bed board does not decide
Your staff remain responsible for admission decisions, accommodations, and checking the physical space. ShelterCurrent is a daily operations workspace for one facility, not a community-wide bed search or coordinated-entry system.
Continue required HMIS work separately. Automated HMIS sync is not included.